Project manager for the AI4IDF project

Île-de-France is home to the world’s largest mathematics community, several of France’s leading computer science laboratories, and a dense industrial fabric in artificial intelligence.

In this extremely rich context, the four main AI institutes - DATAIA, Hi! PARIS, PRAIRIE, and SCAI - are united within the Île-de-France DIM program "AI4IDF" to structure and energize the community, offering industrial and international partners a unified vision of the exceptional forces at play.

The scientific program of the AI4IDF project aims to deepen knowledge in AI while keeping humans at the center of concerns. It is divided into four areas: (1) Learning and optimization, (2) NLP and human dialogue, (3) Robotics, movement, and interaction with humans, (4) AI in human life: health, education, and creation.

Assignment

Reporting to the coordinator, the project manager is responsible for overseeing the administrative and financial aspects of the project, in collaboration with the financial services, ensuring compliance with the rules and procedures of the institution and the Île-de-France region.

The person recruited for the project will contribute to the implementation of an action plan aligned with the project's missions, objectives, and the human and material resources assigned to them.

This job description is not exhaustive. Depending on service needs, activities corresponding to the Project Manager profile, related to the area (3) Robotics, movement, and interaction with humans, and particularly the Maestro consortium, that were not previously mentioned, may be assigned to the recruited person. These activities are related to communication, documentation, and monitoring tasks in the setup of the consortium.

Main Activities

Project Administrative Management

• Ensure the drafting and follow-up of project agreements;
• Contribute to the writing of interim and final reports, responses to surveys, audits, and evaluations, particularly regarding the project's organization, production, and resources;
• Ensure the writing of notes related to the project's progress;
• Create projections of activity schedules;
• Assist the institute's executive committee in organizing scientific activities and various calls;
• Assist the coordinator in organizing the various committees and governance councils of the institute;
• Risk management and anticipation of conflicts;
• Organize and/or participate in events and meetings related to the projects, as well as write meeting minutes (CR);
• Manage the project’s agenda;
• Participate in audits.

Project Financial Management

• Implement the project's budget forecasting and ensure budget monitoring in collaboration with the Financial Services of the Inria Paris center;
• Set up tools for tracking and managing the project;
• Input and edit mission orders and purchase orders;
• Participate in the development of revised budgets.

Project Communication

• Contribute to the dissemination of the project results and actions related to the dissemination of results, announcements of events, in collaboration with academic and industrial partners;
• Contribute to the presentation of research demonstrations to various external audiences;
• Manage the platform for the dissemination of PhD offers;
• Contribute to all internal communication activities, gathering and transmitting information;
• Update and maintain the project website.

Skills

Knowledge:

• Understanding of the research landscape and legal and contractual aspects;
  Proficiency in written and spoken English (level B2 or C1);
• Experience in project management within research would be a plus.

Skills:

• Mastery of project management techniques;
• Analytical, synthesizing, and writing abilities.